How to Maximize Productivity of Your Employees

How to Maximize Productivity of Your EmployeesWith the world shifting the way we work, more companies are evaluating ways to maximize productivity of employees across their workforce.

A 2020 Business Wire study showed that at a high level, the data showed a 47% productivity increase from employees who worked from home, despite the coronavirus lockdown.

Even with those numbers, few companies are willing to make the total switch to a hybrid workplace.

As you might know, I wrote the bestselling Bounce Back Book (over 250,000 copies sold) loaded up with resiliency psychology tools to help people stay strong, calm, productive – even during challenging times. Plus I founded the groundbreaking video course called The Anxiety Cure.

I’m committed to helping people to reduce stress – plus proactively prevent challenging times from happening in the first place! So I put together this article on ways to maximize employee productivity.

9 Ways to Maximize Productivity of Your Employees

Whether your employees work out of the office or within it, there are several ways your team can become more productive almost instantly. Here are some key ways to maximize productivity of your employees.

1. Automate Employee Scheduling

While accurate employee scheduling is an essential aspect for all businesses, optimizing in this area is often difficult. If you have a business that mixes full-time and part-time employees, independent contractors, and temporary workers, you may have issues staying compliant. 

When you automate employee scheduling, your business will be able to reduce cost overheads, manage overtime, and schedule based on skills and availability. With employee scheduling software, you can also monitor attendance and simplify your legal compliance burden.

2. Improve Workplace Conditions

Employees can’t remain productive unless they’re operating in the most optimal conditions. To create a better working environment for your staff, we recommend you add the following:

  • Natural Light: Not every building has the luxury of wide, open windows, but if you do, let the light shine in. Exposure to natural light improves employee performance, as they sleep better at night, making them more well-rested and ready to work in the morning.
  • Add Plants: Green offices provide comfort and happiness, which leads to productivity.
  • Paint Your Walls: Green, red, and blue paint improves creativity and motivation.
  • Post inspirational wall art: Check out my Instant Wall Art collection of inspiring, beautiful posters.

3. Optimize Work Meetings

focus on what you wantMost employees spend 87 hours a month going to and from meetings, costing companies $37 billion a year in the US. Most meetings are unproductive discussions. It’s better to reduce the number of meetings in a month by emailing your employees quick reminders instead. 

When your organization has to have a meeting, reduce the number of employees inside the meeting room, as that will limit discussion time needed before the team comes to a conclusion.

4. Email Optimization

Companies spend a lot of unnecessary time crafting the perfect email, but a lot can be said with fewer words. Plus, the less you write, the faster the recipient can respond to your messages.

While keeping emails polite, short, and to the point is essential, you also need to block time just for this task. Performing all email communication once or twice a day will allow your employees to focus on other things. Employers should never email employees at night or on the weekends.

5. Off the Best Training Possible

Training and development help improve employee knowledge, which translates into increased productivity and performance. Add the following advice to your onboarding policy:

  • Use Learning Management Software (LMS): Adding a learning platform to your business that’s filled with useful resources and courses will help your employees grow. An LMS can offer statistics and analytics you can use to track employee progress.
  • Provide Flexibility: Let your employees learn at their own pace. If you rush them, they’re less likely to keep that knowledge stuck in their heads.
  • Offer Hands-On Training: Use this method to test out task efficiency.

6. Improve Communication

communicate directlyGood collaboration in teamwork leads to optimal efficacy and productivity.

However, you can’t have optimal efficacy without great communication and feedback.

To create an environment that encourages recognition, find the right communication tool, whether it’s email, phone, or an app.

Next, build purposeful teamwork. Start by hosting get-togethers with staff, like parties or outings, to ensure everyone can make an effort to form an effective team, including new colleagues.

7. Stop Micromanaging Task Delegation

Task delegation can be productive, but some managers find it difficult to let go of tasks that were initially given to others. When managers start micromanaging every detail, it makes delegation useless, as constant supervision will make their employee’s performance subpar.

Management should delegate tasks and immediately leave the room to make their employees feel relaxed. Provide guidelines, expectations, and requirements, but don’t stand over them.

8. Encourage Self-Care

How to Maximize Productivity of Your EmployeesEncourage your employees to take care of their own physical and mental health by:

  • Asking Them to Use Their Health Benefits: Your employees may not be fully aware of what benefits they have, can use, or take advantage of before they expire.
  • Recognize Accomplishments: 79% of employees quit their job over lack of appreciation. Use gentle dentures to lift their confidence, like gifts or compliments.
  • Offer Self-Care Courses: Sign up employees for health improving courses or time management courses or stress relief courses that help them become better people, not just better workers.

9. Allow Schedule Flexibility

We already touched on remote work, but that isn’t the only way you can provide flexibility in your employees’ schedules. You can also break away from the 9-to-5 by suggesting smaller time blocks that equal to 8 hours. As long as the work gets done, it shouldn’t disrupt your company.

Alternatively, employees who want to work 12 hour days, so they can get a 3 and half day weekend should be allowed to as long as they’re looking after their own health.

Live your happiest, most productive life

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